Google Calendar Reminders and Google Assistant tasks are moving to Google Tasks

Google Reminders are moving to Google Tasks from May 22, 2023

Google Workspace is constantly evolving to make our lives easier and more efficient. Recently, Google announced that it will be migrating calendar reminders to Google Tasks. In this blog post, we’ll explore this change and what it means for users of Google Workspace.

What are Calendar Reminders?

Calendar reminders are alerts that notify you of an upcoming event or task. They’re similar to notifications that you might receive on your phone or computer, but are specific to your calendar. Calendar reminders can be set for your own events or ones you have been invited to.

What is Google Tasks?

Google Tasks works as a to-do list application within Google Workspace. It allows users to create and manage tasks, set due dates, and receive notifications when tasks are due. Google Tasks, one of our sidebar applications can be accessed from within Google Calendar, Gmail, and other Google Workspace apps.

Why is Google migrating Calendar Reminders to Tasks?

Google has stated that the move to migrate calendar reminders to Google Tasks is part of an effort to simplify the user experience and make it easier for users to manage their tasks and events. By consolidating calendar reminders with tasks, users will have a single place to manage all their to-do lists and events.

What will happen to my Google reminders?

Your reminders will be converted into tasks: When your reminders are migrated to Google Tasks, they will be converted into tasks. The task will have the same name and description as the original reminder, and will also include the due date and any additional details.
Your reminders will be visible in Google Tasks and Google Calendar: Once your reminders are migrated, they will be visible in both Google Tasks and Google Calendar. In Google Tasks, your reminders will be listed as tasks. In Google Calendar, they will be displayed as all-day events.
Your reminders will be automatically marked as completed: If a reminder is set to occur before the migration, and it’s already passed, it will be automatically marked as completed in Google Tasks. This means that you won’t need to manually mark it as done.
You’ll need to manually mark reminders as completed after the migration: If a reminder is set to occur after the migration, you’ll need to manually mark it as completed in Google Tasks once it’s been done. This is because the reminders will be migrated as tasks, and they won’t be automatically marked as completed in Google Tasks when the reminder is dismissed.
Your recurring reminders will be migrated as separate tasks: If you have recurring reminders, they will be migrated as separate tasks in Google Tasks. This means that if you have a daily reminder to drink water, for example, it will be migrated as a separate task for each day.

What does this mean for users of Google Workspace?

If you are a user of Google Workspace, you will soon notice a change in the way that calendar reminders are managed. Instead of seeing reminders in your calendar, you will see them in Google Tasks. This change is being rolled out gradually, so you may not see it immediately.

Once implemented, you will be able to manage your tasks and events from a single location. This can be particularly useful if you manage multiple calendars or have lots of tasks to complete.

It’s worth noting that this change does not affect reminders that are set for Google Meet video conferences. These reminders will continue to be managed through Google Calendar.

Where can I learn about Google Tasks?

If you want to know more about Google Tasks and how to get more from the tool check out our Live training sessions here

Conclusion

The migration of calendar reminders to Google Tasks is a positive change that will make it easier for users of Google Workspace to manage their tasks and events. By consolidating reminders with tasks, users will have a single place to manage all their to-do lists and events. While this change may take some time to get used to, it should ultimately make our lives easier and more efficient.

CEyX were the SMEs that engaged and led internal resources to not only to understand the change technically but lead the change management approach. This allowed the project to support our market's local language requirements which accelerated adoption and led to new ways of working more collaboratively and effectively using Google Workspace.

We were implementing G-Suite across a global organisation, across 12 countries and tens of thousands of users, and we brought in CEyX to work alongside the delivery partner. They took on the full responsibility of the roll out including everything technical and the change management across all markets. I have worked in delivery for over 20 years and I can honestly say have never worked with a better team. They brought the highest level of expertise, energy and really connected with the people they were working with across all levels. There wasn’t a part of the organisation that they didn’t personally speak to and work with to ensure the transition was seamless. And they even delivered VIP service to the executive team. Matt Wilkinson is easily the best programme director I have worked with, he has a perfect blend of personable energetic style with an extensive technical understanding and so he is able to work across change management and implementation. An absolute joy to work with and this approach rubbed off on his team who all displayed the same positive energetic style. CEyX was able to roll out the system to every user in the company over just a 6 week timescale and with no complaints from any users across the world, and no technical setbacks. The best SaaS roll out I have ever seen. CEyX is not a consultancy, they are a true delivery partner.