An Introduction to Google Workspace

Confused as to what productivity tools to use? Organisations now have more choices than ever ranging from Google’s offering to Microsoft, Apple and even open source such as Linux. In this blog, we will turn a spotlight onto Google Workspace and try to help you understand its pros and cons and if, ultimately, would suit your organisation.

What is Google Workspace?

Google Workspace, formerly known as G Suite, is a collection of productivity and collaboration tools developed by Google. It includes Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Slides, and many other apps and services. These tools are designed to help businesses and organisations of all sizes work more efficiently and effectively.

What are the main benefits of Google Workspace?

One of the key benefits of Google Workspace is that it allows users to access their documents, emails, and other files from anywhere, at any time. This is made possible by the cloud-based nature of the service, which means that all of the data is stored on remote servers and can be accessed over the internet. This also means that users can easily collaborate on documents in real time, regardless of where they are located.

What Google Workspace integrations are available?

Another major benefit of Google Workspace is its robust security features. Google has invested heavily in security to ensure that all data stored on its servers is protected from unauthorised access. This includes measures such as encryption, two-factor authentication, and regular security audits. Additionally, Google Workspace allows account administrators to set up custom security policies, such as setting up password complexity requirements, to help keep their data safe.

Google Workspace Integrations

Google Workspace also offers a wide range of integrations with other popular apps and services. For example, users can connect Google Workspace to their CRM, accounting software, or other business applications to streamline workflows and automate tasks. Additionally, users can also use the Google Workspace Marketplace to find and install third-party apps and integrations.

Gmail

One of the most popular apps in Google Workspace is Gmail. Gmail is currently the most widely used email service in the world, with over 1.8 billion active users. It offers a variety of features, including powerful search capabilities, automatic sorting of emails, and the ability to access and manage emails from multiple devices. Additionally, users can also use Gmail to send and receive large files, schedule emails to send at a later time, and more.

Google Calendar

Google Calendar is another popular app in Google Workspace. It allows users to easily schedule and manage appointments, meetings, and events. Users can also share their calendars with others, and can even access their calendars from other apps and services.

Google Drive

Google Drive is a cloud-based file storage and collaboration service provided by Google. It allows users to store, share, and collaborate on files, including documents, spreadsheets, and presentations. Google Drive also includes a version history feature that allows users to view and restore previous versions of their files.

Google Apps

Google Docs, Sheets, and Slides are all productivity apps that allow users to create and edit documents, spreadsheets, and presentations. These apps are similar to Microsoft Word, Excel, and PowerPoint. They offer a wide range of features and tools, such as templates, commenting, and real-time collaboration.

How Can you get Google Workspace?

Overall, Google Workspace is a powerful and versatile collection of tools that can help businesses and organizations of all sizes work more efficiently and effectively. Its cloud-based nature, security features, and integrations with other apps and services make it a great choice for anyone looking to improve their productivity and collaboration.

CEyX offers both professional services and training for both Google Workspace and Microsoft 365 users – just get in touch to see how we can help with your technology adoption.

CEyX were the SMEs that engaged and led internal resources to not only to understand the change technically but lead the change management approach. This allowed the project to support our market's local language requirements which accelerated adoption and led to new ways of working more collaboratively and effectively using Google Workspace.

We were implementing G-Suite across a global organisation, across 12 countries and tens of thousands of users, and we brought in CEyX to work alongside the delivery partner. They took on the full responsibility of the roll out including everything technical and the change management across all markets. I have worked in delivery for over 20 years and I can honestly say have never worked with a better team. They brought the highest level of expertise, energy and really connected with the people they were working with across all levels. There wasn’t a part of the organisation that they didn’t personally speak to and work with to ensure the transition was seamless. And they even delivered VIP service to the executive team. Matt Wilkinson is easily the best programme director I have worked with, he has a perfect blend of personable energetic style with an extensive technical understanding and so he is able to work across change management and implementation. An absolute joy to work with and this approach rubbed off on his team who all displayed the same positive energetic style. CEyX was able to roll out the system to every user in the company over just a 6 week timescale and with no complaints from any users across the world, and no technical setbacks. The best SaaS roll out I have ever seen. CEyX is not a consultancy, they are a true delivery partner.